Our website address is: https:\/\/essaccounting.co.uk.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n
This Privacy Policy describes the policies of Easy Solution Accounting Ltd, 22 York Drove, Hampshire SO18 5SA, United Kingdom of Great Britain and Northern Ireland (the), email: info@easysolution.pl, phone: 07515121266 on the collection, use and disclosure of your information that we collect when you use our website ( \/ ). (the \u201cService\u201d). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.<\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n
We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.<\/p>\r\n
In this Privacy Notice your personal information is sometimes called \u201cpersonal data\u201d. Personal data is information that can be used to identify a living individual, such as name, address, phone number or email address. It includes information you provide when you contract or, intend to contract, with us to provide a product or service, subscribe to our services, search for a service, participate in other social media functions on our site or enter a competition, promotion or survey and when you report a problem with our site. You might also give us personal data when you participate in meetings, seminars or other events we arrange. The information you give us may include, for example, your name, address, e-mail address, phone number and financial information. Personal data also includes information about your health and other \u2018sensitive personal data\u2019. \u00a0We ask that you do not provide us with \u2018special category personal information\u2019 unless we have specifically requested it. \u2018Sensitive personal data\u2019 and \u2018special category personal information\u2019 are as defined by data protection legislation.<\/p>\r\n
In this Privacy Notice we sometimes collectively refer to handling, collecting, protecting or storing your personal information as \u2018processing\u2019.<\/p>\r\n
Although you do not have to provide any of your personal information to us, if we ask you to do so and you refuse, we may be unable to provide you with the information, goods or services you want from us.<\/p>\r\n
Contact details<\/strong><\/p>\r\n If you have any questions about this Privacy Notice or the way your personal information is processed by us, or would like to exercise one of your rights explained within, please contact the Data Privacy Officer, by one of the following means:<\/p>\r\n Email:\u00a0info@easysolution.pl<\/p>\r\n Post: Data Privacy Officer, Easy Solution Accounting Ltd , 22 York Drove, Southampton, SO18 5SA<\/p>\r\n This Privacy Notice contains the following three sections, which should be read in conjunction with each other, and the above:<\/strong><\/p>\r\n Privacy Notice \u2013\u00a0Easy Solution Accounting Ltd Clients<\/strong><\/p>\r\n Easy Solution Accounting Ltd takes the security of, and our legal responsibilities around, your personal data very seriously. The following information applies to those who receive services from us or who are seeking to do so.<\/strong><\/p>\r\n Types of Personal Data Processed<\/strong><\/p>\r\n The types of personal data processed will vary depending on the data you require us to process in order to deliver to you the requested service(s) and in accordance with our engagement terms with you (as specified within the Letter of Engagement). You may ask us to process both \u2018personal data\u2019 as defined in Article 4(1) of the EU General Data Protection Regulation (\u2018GDPR\u2019) and or \u2018Special category Personal Data\u2019 as defined in Article 9(1) GDPR.<\/p>\r\n Categories of Data Subjects<\/strong><\/p>\r\n Personal data we process for our own purposes and on your behalf may include, but may not be limited to, client data, staff data, contractor data and supplier data.<\/p>\r\n Categories of data subjects will, for so far as we act as a data processor, be determined by you and as contemplated by our engagement terms with you.\u00a0 Normally, we will only require limited aspects of your staff data for our own purposes and will advise you should it become necessary for us to process any other categories for our own purposes.<\/p>\r\n Legal Basis for Data Processing<\/strong><\/p>\r\n Generally, it will be your responsibility as the Data Controller to ensure you provide us with data for processing activities for which you have identified a legal basis for such processing.\u00a0 We will not accept responsibility for your providing us data without a legal basis for doing so.<\/p>\r\n Where we require personal data from you for our own purposes, we do so on the following legal bases as defined under GDPR:<\/p>\r\n <\/p>\r\n <\/p>\r\n Duration of Processing<\/strong><\/p>\r\n We will process personal data on your behalf for so long as you instruct us to do so.\u00a0 At the cessation of our processing activities on your behalf it is your choice as to what happens to the personal data you have provided to us.\u00a0 We will work with you to carry out your reasonable instructions.<\/p>\r\n Personal data we collect for our own purposes will be managed in accordance with our Data Retention Policy which will reflect our legal obligations.<\/p>\r\n Use of sub-processors<\/strong><\/p>\r\n As part of our service delivery it is necessary for us to use sub-processors.<\/p>\r\n Our IT is largely provided by parties external to\u00a0Easy Solution Accounting Ltd .\u00a0 Some solutions we utilise are cloud based and our need to rely upon those systems varies depending upon the services we deliver to you.<\/p>\r\n All sub-processors are bound by contracts with\u00a0Easy Solution Accounting Ltd to provide at least the same level of protection for your data as we do.<\/p>\r\n Most sub-processors do not engage directly with your data and simply provide secure storage solutions for the data we process.\u00a0 Unless we have otherwise expressly agreed conditions with them, sub-processors are prohibited from using your personal data for their own purposes.<\/p>\r\n By asking us to act as a Data Processor on your behalf you permit us to use EU standard contractual clause agreements with our chosen sub-processors and subcontactors on your behalf.\u00a0 All such agreements will be in our name and you may enforce rights against the sub-processor(s) directly through us.<\/p>\r\n Data Security<\/strong><\/p>\r\n Easy Solution Accounting Ltd has put technological and organisational controls, including policies and procedures, in place to protect your personally identifiable information from loss, misuse, alteration or unintentional destruction. Only authorised persons are provided access to personally identifiable information we have collected and all such individuals have received appropriate training and have agreed to maintain the confidentiality of this information.\u00a0 Conditions to protect data to at least the same standard as we do are cascaded to all our subcontractors, sub-processors and suppliers.<\/p>\r\n We carry out regular monitoring of our security defences to ensure they continue to be effective against the latest threats.<\/p>\r\n Data transferred over our client portals are protected using encryption technologies to ensure they remain secure.<\/p>\r\n Please note that no communications over the internet can be guaranteed as secure.\u00a0 Whilst we take appropriate steps to protect your data we cannot guarantee that it will remain secure in transit.\u00a0 Once data reaches your network it is your responsibility to ensure it remains secure.<\/p>\r\n\r\n\r\n\r\n Data Retention Policies<\/strong><\/p>\r\n We will retain your personal information only for as long as we need it, given the purposes for which it was collected, or as required to do so by law. The timescales for the retention of personal data for the different activities we undertake are governed by various legislation. The most common retention period is 7 years.<\/p>\r\n We continue to look at ways to minimise the personal data we request or hold. \u00a0This may mean that some data we receive but do not require is returned or deleted.<\/p>\r\n Your Data Subject Rights<\/strong><\/p>\r\n Where we act as a Data Controller for your data you may exercise a number of rights.<\/p>\r\n You may:<\/p>\r\n \u2013\u00a0 Request access to the personal data we hold about you.<\/p>\r\n \u2013\u00a0 Ask us to correct any data which is inaccurate.<\/p>\r\n \u2013\u00a0 Request to have your personal data deleted.<\/p>\r\n \u2013\u00a0 Put in place restrictions on our processing of your data.<\/p>\r\n \u2013\u00a0 Ask us to transfer your data to another controller (data portability).<\/p>\r\n We will handle all exercise of your data subject rights in accordance with the requirements of GDPR and any national laws at the time of your request.\u00a0 Should you need to exercise any of your data subject rights please set out your request in writing to our Data Privacy Officer.<\/p>\r\n If you are dissatisfied with the way we have handled your personal data and we are unable to resolve the matter for you, you may take your complaint to the Information Commissioner\u2019s Office.\u00a0 Further details can be found via their website at\u00a0www.ico.org.uk<\/a><\/strong>.<\/p>\r\n Should we receive a request from one of your staff, clients, customer, contractors or prospects to exercise data subject rights, but we are only acting as a Data Processor, we will forward your request to you as Data Controller to process.\u00a0 Unless you explicitly instruct us not to we will advise the data subject that we have passed their request to you.<\/p>\r\n Marketing emails<\/strong><\/p>\r\n Some of our marketing emails may contain web beacons, web bugs, cookies or other similar technologies which enable us to understand whether you open, read, or delete the message and any interaction you make with links contained therein.\u00a0 When you click on a link in a marketing email you receive from us we may also use cookies to log what pages you view, in accordance with our cookies policy.<\/p>\r\n Targeted emails from us may include additional data privacy information as required by applicable privacy laws.<\/p>\r\n Due Diligence Checks<\/strong><\/p>\r\n In order to comply with our legal and regulatory obligations, we are required to carry out client due diligence checks. As part of this process, we may use an external provider, to verify identity and other details. Information provided may be disclosed to a credit reference agency, which may keep a record of that information and disclose it (and the fact that a search was made) to its other customers, including for the purposes of assessing the risk of giving credit and occasionally to prevent fraud, money laundering and to trace debtors. This search will leave a \u2018soft footprint\u2019 on the searched credit file. Where a search is made by TransUnion the search footprint retained by TransUnion for the search will read as having been made by TransUnion\u2019s agent (and its clients generically) rather than naming the specific end-user.<\/p>\r\n Changes to this Statement<\/strong><\/p>\r\n We recommend you check this statement on a regular basis to ensure you remain in agreement with the activities we carry out in respect of processing personal data.<\/p>\r\n Should we make significant changes to the way we process data, we will draw your attention to the relevant part(s) of this statement through email and or other appropriate communications as part of our engagement activities with you.<\/p>\r\n Privacy Notice \u2013 Website<\/strong><\/p>\r\n Easy Solution Accounting Ltd takes the security of and our legal responsibilities around your personal data very seriously. This statement explains relevant information about our processing of your personal data collected via our website.<\/strong><\/p>\r\n The personal data we process as a result of your visiting our website depends on the data you provide to us.\u00a0 If you access our website but do not interact further with us, we will only process the data contained in cookies (see \u2018Use of Cookies\u2019 for more information).\u00a0 Should you decide to interact with us by, for example, submitting a request form, we will process the data you provide for the purposes stated on the form.\u00a0 Some fields are mandatory as without them we will be unable to make further contact with you to answer your request.<\/p>\r\n By providing us with your personal data you give us your consent to use it to provide you with the requested service(s). Should you provide us with business contact details we may also use those contact details in pursuit of our legitimate interests in promoting and developing our business.<\/p>\r\n All personal data submitted through our website may be used by us in an anonymised form to assess and improve the services delivered herein and for our wider business development<\/p>\r\n Easy Solution Accounting Ltd is the Data Controller for all personal data you provide us with via our website.<\/p>\r\n We do not share your personal data collected through our website with organisations outside of\u00a0Easy Solution Accounting Ltd .\u00a0 Please review the relevant privacy statement if you are an existing client of our services.\u00a0 We do not sell or rent your personal data for any purpose.<\/p>\r\n For any questions, queries or other data protection matters, please contact our Data Privacy Officer.<\/p>\r\n Use of Cookies<\/strong><\/p>\r\n A cookie is a tiny element of data that a website can send to a visitor\u2019s computer\u2019s browser so that this computer will be recognised by the website on their return. Cookies allow our web server to recognise a computer on connection to our website, which in turn allows the server to make downloading of pages faster than on first viewing. In addition, cookies may also be used by us to establish statistics about the use of our website by Internet users by gathering and analysing data such as: most visited pages, time spent by users on each page, website performance, etc. By collecting and using such data, we hope to improve the quality of our website.<\/p>\r\n The data collected by our servers and\/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above.<\/p>\r\n Navigation data about website viewers is automatically collected by our servers. If you do not wish to have this navigation data collected, we recommend that you do not use our website. A visitor can also set their browser to block the recording of cookies on their hard drive to minimise the amount of data that may be collected about your navigating on our website. The browser on a computer can be set to notify the user when a cookie is being recorded on their computer\u2019s hard drive. Most browsers can also be set to keep cookies from being recorded on their computer. However, for optimal use of our website, we recommend that visitors do not block the recording of cookies on their computer.<\/p>\r\n Easy Solution Accounting Ltd \u2019s\u00a0IT environment, servers, computers and software platforms are protected from outside intrusions. As a result, all data that may be collected about our website viewers through the use of cookies will be protected from unauthorised access.<\/p>\r\n We may use cookies to identify users when they visit our website to use personalised services. In such circumstances these cookies may be kept on the hard drive of their computer following closure of the web browser. Cookies used in connection with such services enable us to build up a profile of our users and to develop personalised versions of our website.<\/p>\r\n For more information about cookies, please see the Information Commissioner\u2019s website home page or the Interactive Advertising Bureau.<\/p>\r\n Data Subject Rights<\/strong><\/p>\r\n Easy Solution Accounting Ltd acts as the Data Controller for all personal data submitted through our website. Accordingly you may exercise a number of rights over your data including:<\/p>\r\n \u2013\u00a0 \u00a0Accessing the personal data we hold about you.<\/p>\r\n \u2013\u00a0 \u00a0Asking us to correct any of your personal data we hold which are inaccurate.<\/p>\r\n \u2013\u00a0 \u00a0Request to have your personal data deleted.<\/p>\r\n \u2013\u00a0 \u00a0Put in place restrictions on our processing of your data.<\/p>\r\n \u2013\u00a0 \u00a0Asking us to transfer your data to another controller (data portability).<\/p>\r\n We will handle all exercise of your data subject rights in accordance with the requirements of the GDPR and any national laws. Should you need to exercise any of your data subject rights please set out your request in writing to our Data Privacy Officer.<\/p>\r\n\r\n
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